Admission and Graduation Requirements

Admission and Graduation Requirements

The evaluation of Electrical Engineering students is discussed in individual sections below for both incoming freshman and transfer students.

A.Student Admissions

Students applying for admission to the College of Engineering are centrally admitted by the Deanship of Admission and Registration, King Khalid University. The new applicants are not accepted directly to the Bachelor in Electrical Engineering program but they must complete one year in the Preparatory Year Program (PYP) -1st Year. University Council decides the number of students to be admitted for each academic year according to the recommendation of college council. The deanship of admissions and registration implements all policies in liaison with the college of engineering. Admission takes place only twice a year in the beginning of the academic year (1st Semester).

Requirements of admission to the Bachelor in Electrical Engineering program:

  1. Secondary School Certificate (Natural Sciences) or its equivalent from inside or outside the Kingdom of Saudi Arabia.
  2. Score of “Entrance Examination” based on an aptitude test and a subject test. The test is conducted by the National Centre for Assessment in Higher Education, Kingdom of Saudi Arabia. It consists of two sections. The first section is General Aptitude Test (QIYAS). This test measures a student's analytical and deductive skills. It focuses on testing the student's capacity for learning in general regardless of any specific skill in a certain subject or topic. The other section is called “Achievement test for Science Colleges (TEHSILI)”. This section covers the general and key concepts in physics, chemistry, biology, mathematics and English covered in the courses of the three years of General Secondary School. 
  3. Character certificate from the Secondary School.
  4. Appearance in interviews required by the university council.
  5. Physical fitness certificate. 
  6. Permission from the employer (For employed candidates).
  7. No record of suspension/rustication from King Khalid University (KKU) or any other university.

All the above conditions are mandatory for admission to be fulfilled by the applicants. A merit list of all applicants is prepared by the Deanship of Admissions and Registration on the basis of the following three types of scores;

  • Secondary school certificate score (30%).
  • Aptitude test score (30%).
  • Achievement test score (40%).

Applicants are offered admissions in a college of their preferences on the basis of merit list subject to the availability of seats. Once seats are filled in a particular college, the admission to that particular college is closed and remaining students have to make their choices from other colleges. All freshly admitted students to the College of Engineering seeking acceptance to the Bachelor in Electrical Engineering program spend their first academic year in the PYP.

The major objectives of PYP program are:

  • To improve the students' English language proficiency because this is the principal language of instruction in college of engineering.
  • To ensure the students’ abilities to communicate effectively
  • To strengthen the students’ knowledge in mathematical and analytical techniques and calculus-based physics.
  • To develop computer skills of the students.

 

The duration of the PYP is for one academic year. The PYP represents the first two semesters of the Bachelor in Electrical Engineering program. The complete program comprises of 10 levels covering over a period of five (5) years. The courses offered in PYP are Intensive English program I, General Chemistry, Differentiation and Integration I, Engineering Drawing I, Intensive to Islamic Culture, Intensive English Program II, Analysis and Algebra, Physics I and Computer Science. Based on their performance in the PYP, and in accordance with the implementation rules, students will be able to select the major of their choice. An orientation session is held during the second semester of PYP for students to learn about all programs in the engineering college to help them select the program that suits them the most.

On successful completion of the PYP, the performance of students seeking admission to the Bachelor in Electrical Engineering program is evaluated based on the GPA in the PYP. A merit list of these students is prepared and the department accepts the allocated number of students from the merit list.

The admission procedures are regulated by the “Education and Examination Regulations” available in Arabic language at the URL: https://www.kku.edu.sa

A.1. Registration Procedure

The student is automatically registered at the beginning of each semester for a number of units according to his academic standing. Students with GPA of at least 2.0 are eligible to register for up to 14 units, while those of 4.5 GPA or above are eligible for up to 20 units as maximum.

A.2. Withdrawal

The student has the right to withdraw from an academic semester within the withdrawal period announced in the academic calendar for that semester. No withdrawal is allowed during the last five weeks before the final examination.

B.Evaluating Student Performance

A Faculty acts as an academic advisor for the student of B.Sc. Electrical Engineering. The academic advisor helps the student in selecting courses for registration in each semester according to the study course plan of the Electrical Engineering program. The study plans are available for the students and the academic advisors online at the URL: www.kku.edu.sa and is also available with the Chairman and the Coordinator of the Department. Based on this study course plan, a student can register online.  The maximum of 20 credit hours course load is allowed to a student. The Coordinator of Students Registration for the college can allow the exceptions based upon the performance of the student during the last few semesters.

The Course Coordinator evaluates the students’ performance for each course. The Course Coordinator designs the assessments for finding out the achievement of the course learning outcomes specified by the Curriculum Committee. The Semester Work consists of homework, assignments, quizzes, continuous assessment examinations and final examination can be used by the Course Coordinator to evaluate students’ performance, but for the courses which involve laboratory practical are evaluated on their achievement of the learning outcomes based on laboratory classes, laboratory experiments, written reports and the laboratory final examination.  Electrical Engineering program has formulated a grading system based on the policy and implementation Rules of Examinations and Grades, which is approved by the Department Council.

B.1. Examination and Grading System

Students are evaluated at the end of every semester during the College of Engineering Grade Review process. Success in a course is usually based on the combination of grades awarded for the course work and for the final examination. Each course will have a total of 100 points. The grade for the semester work is 50% of the total mark, and the remaining 50% for the grading for the final examination. The pass mark in each course is 60%.

The grading system at King Khalid University is shown in Table 1.1. A student's grade point average is determined by dividing the cumulative point value of all courses attempted by the number of units in the student's semester schedule. An example of hypothetical student's report having eight subjects in a semester is shown in Table 1.1. Grading System of KKU

Table 1. 1 Grading System of KKU

Letter Grade

Grade Percent (%)

Grade Points per Credit Hour                          (on a scale of 5)

Grade Points per Credit Hour                        (on a scale of 4)

Description

A+

95-100

5.00

4.00

Excellent

A

90-94

4.75

3.75

B+

85-89

4.50

3.50

Very  Good

B

80-84

4.00

3.00

C+

75-79

3.50

2.50

Good

C

70-74

3.00

2.00

D+

65-69

2.50

1.50

Poor

D

60-64

2.00

1.00

F

<60

1.00

0.00

Failure

 

Table 1. 2 Grading Point Average (an example)

Subject

Credits-hours

Letter Grade

Point Average

Product

1

2

D+

2.5

5

2

3

D

2

6

3

3

C

3

9

4

4

D+

2.5

10

5

1

B

4

4

6

5

C

3

15

7

2

C+

3.5

7

8

2

B+

4.5

9

Total

22

 

65

GPA

65/22=2.95

 

                                      Grade Point Average (GPA) is (65/22) = 2.95

Similarly, for all the semesters taken together, the Cumulative Grade Point Average (CGPA) is calculated and the final CGPA is shown as in Table 1.3.

Table 1. 3 CGPA Calculation (an example)

Course

Credit Hour (CH)

Marks

(out of 100)

Letter Grade

Grade Point (GP) per Credit Hour

Total Grade Points

(CH) X (GP)

EE 1

3

92

A

4.75

14.25

EE 2

2

97

A+

5.00

10.00

EE 3

4

81

B

4.00

16.00

EE 4

3

87

B+

4.50

13.50

EE 5

2

72

C

3.00

6.00

EE 6

4

87

B+

4.50

18.00

EE 7

2

91

A

4.75

9.50

Total

20

 

87.25

Cumulative GPA = Total Grade Points / Total Credit Hours = 87.25 / 20 = 4.36

 

Table 1. 4 CGPA Scale

Range of CGPA

Description

>4.50

Excellent

3.75 - 4.50

Very good

2.75 - 3.75

Good

2.00 - 2.75

Pass

<  2.00

Fail

 

B.2. Attendance

Believing that regular course attendance is necessary for academic success, King Khalid University requires that students should attend at least 75% of the lectures and practical lessons. Students failing to meet this requirement in any of the courses will be prohibited from appearing in the final examination of that course and will have F (Fail) grade in that course. Furthermore, the student who is absent in the final examination of a course(s) will not be given a substitute examination, except for a valid reason accepted by the College Council.

B.3. Academic Probation

At the beginning of each term, the Deanship of Admission and Registration provides each student with his full academic advising record showing the results of all the courses that have been studied from the study plan as well as the number of academic warnings that have been issued.

All students at King Khalid University are required to maintain a GPA of at least 2.0 out of 5.0. Those who fail to maintain this average are placed on scholastic probation and are given two semesters in which they must attain a GPA of 2.0. If this condition is not met within the two semesters of probation, the student may then be dismissed from his studies at the College of Engineering. One last opportunity of a third semester to raise the average can be given to those who can attain the 2.0 GPA if they study 12 credit hours and score B average (48 points).

B.4. Drop Rules

Any student who is on probation and does not satisfy the conditions of that probation may be dropped from the College of Engineering.

  1. The student is considered to be a discontinuing one if he withdraws from a semester or fail to register, whether with or without a valid reason. It is permissible for a student to be on a discontinuing status for a maximum of two consecutive semesters, or a maximum of three non-consecutive semesters during his enrollment at King Khalid University. The student enrollment will be terminated if he exceeds these limits.
  2. Any student who loses his status as a student at King Khalid University due to the condition mentioned in item (1) above is entitled to appeal to be readmitted to King Khalid University based on the following conditions:

2.1 The student should satisfy all the admission conditions announced at readmission.

2.2 The student should keep the same University identification number and record he had prior to discontinuing his study.

2.3 The student's appeal should be approved by his College Council. The Council has the right to ask the student to retake / repeat any course that he has passed.

2.4 If the student’s discontinuity exceeds four semesters, he can apply for admission as a fresh one, without looking into his previous record, provided his discontinuity was not due to misconduct.

C.Transfer Students and Transfer Courses

Transfer students are subject to the rules and regulations of admission policy of the KKU. Acceptance of transfer courses are subject to the approval of the academic committee of the Electrical Engineering Department after consulting the instructor / professor responsible of that course. In general, courses that match 80% of the content of the course offered by the Department are accepted as equivalent to our courses.

Transferred credits are not included in the GPA of the student and a pass grade is assigned to those courses.

Transfer applicants inside the College of Engineering are expected to complete successfully one semester at the time of enrollment. Students must have earned at least a cumulative GPA of 2.00 out of 5.00, and student is not allowed to transfer more than two times during his study and the time remained is enough to complete the department’s required hours. All subjects studied, GPA, Cumulative semester GPA should be documented inside the student’s registration file.

C.1. Transfer Credit Evaluation Criteria

The King Khalid University has formal articulation agreements between Saudi colleges and senior public institutions in the Kingdom. Credit from a community college is limited in the sense that the last 161 hours of the degree must be completed at a senior institution.

The College of Engineering maintains an extensive evaluation program for courses available. The transfer guide and university policy is available to prospective students on their website: https://www.kku.edu.sa/ar/students

D.Advising and Career Guidance

The College of Engineering employs a mandatory advising system. All students are advised by Electrical Engineering Department Staff members. Electrical Engineering students are divided in groups and assigned to individual Professors and Lecturers in the department. They are called academic advisors and they advise them every semester till the last semester of program.  

The registration itself at the beginning of the semester is computerized at university level, including the College of Engineering. During the weeks of registration, the advisers are ensuring the smooth procedure by solving student's problem which may sometime be encountered with automatic registration and then receiving a registration form signed by their academic adviser to complete the registration.

The student's advisers advise the students on curricular matters as well as ensuring appropriate course registration, summer training and career goals

D. Work in Lieu of Courses

An experienced candidate may be exempted from studying a course if he has already studied a similar course which matches more than 75% in syllabus with the course concerned. The equivalent credit hours shall be awarded to the candidate concerned.

E.Graduation Requirements

The name of the degree is Bachelor in Electrical Engineering. The curricula comprise of eight semesters at least and an academic year comprises two semesters/levels.

The student has to secure a minimum of 2.00 GPA out of 5.00. If the student has passed the required courses but his/her cumulative GPA is less than the minimum required, the College Council, on the basis of the recommendations of the council of the department concerned, is entitled to specify the appropriate courses that the student must complete in order to improve his/her GPA.